Executive Committee of the Academic Senate Agenda Request & Guidance
In order to have the Executive Committee of the Academic Senate (ExCom) meeting agenda and packet prepared and distributed by the timeline established in the By-laws, please email request/s, along with all supporting materials, to senate@sonoma.edu by noon on the Thursday prior to the scheduled meeting date to be considered for an upcoming ExCom meeting agenda.
All items for Academic Senate consideration should pass through the Executive Committee who is tasked with setting the agenda for the Academic Senate meetings one-week prior. Please see the Faculty Constitution and Academic Senate By-laws for additional guidance and parameters.
Additional Guidance (if applicable):
Please include any timing concerns for your item or report. If applicable, here is the link to all faculty governance meeting dates for the current session.
Please indicate the area from which the item is being brought; e.g. the relevant faculty governance standing committee or represented group.
Please indicate if someone other than yourself will be presenting the item. It will be assumed that if a member that is typically in attendance is presenting a specific time certain is not being requested, however one may be set by the Chair for the flow of business. If a specific time certain (TC) is needed for a member due to a scheduling constraint, please include this in your request for consideration for a prearranged TC. If a non-member presenter is identified, the Academic Senate Analyst will reach out to ask if any time constraints need to be considered for their attendance.
If you have any additional materials you wish to provide or display to accompany your requested item:
- Documents to be included in the agenda packet ideally would be sent in a pdf format to senate@sonoma.edu along with the original request or at least more than 72 hours prior to the meeting. See additional guidance here for preparing documents for the Executive Committee and/or the Academic Senate.
- PowerPoint or Slides in-meeting presentations; options:
- Presenter-run - the presenter would be given Zoom co-host permissions during your presentation so you have full functionality to independently share the materials
- Academic Senate Analyst support - the presentation should be shared with or sent to senate@sonoma.edu at least 1 business day prior to the meeting start. If technical presentation support is being requested, be prepared to verbally indicate when to move to the "next slide"
We typically set aside a standard of 15 minutes for each item. If you feel your item/s require more (or less) time, please let us know in your request so that the accommodation can be considered in advance.
The operational timing of this process accommodates for the collection of requests and sub/committee workflow, Chair of the Faculty consideration for ExCom agenda-setting, further coordination of meeting details and materials, and distribution by the parameters outlined in the Academic Senate By-laws. If you have any additional questions about this process and/or request submissions, please reach out to senate@sonoma.edu.